Location: Los Alamos, NM
Title: Subcontracts Administrator
Schedule (FT/PT): FT
Travel Required: As Needed
Clearance: Ability to Obtain Required
North Wind Site Services is focused on providing engineering, program management, environmental remediation services including investigation and characterization, environmental restoration, unexploded ordnance/military munitions response (MMRP), regulatory public involvement services, environmental compliance, logistics, and records and facility management.
Job Description
The Sub-Contractor Technical Representative (STR) works with the Project Management and Contracts team in the technical management of subcontractors to ensure compliance with the subcontract and safe implementation of the project work scope. This role shall be the subcontractor’s primary point of contact for the technical portion and implementation of subcontracted work. The STR does not have delegation of authority to provide direction on deviations to scope of work or direct the subcontractor on means and methods unless they are specifically written in the subcontract.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Works closely with the Project Manager(s), Contract Manager(s), Sub-Contractor(s).
- Review and understand scope(s) of work and government contract clauses.
- Identify and prepare all necessary scopes, specifications, drawings, requirements, bids, evaluations, and other documentation needed to select and procure subcontractors.
- Prepare and manage all necessary procurement elements, including complete requisitions, technical evaluations, and proposals, and change requests.
- Draft and negotiate contracts with subcontractors.
- Ensures subcontract review, approval, and execution in accordance with corporate and/or business unit guidelines.
- Participate in pre-work walk downs, work planning meetings, status meetings, QA observations
- Validate receipt and approval of pre-mobilization submittals.
- Prepare and maintain correspondence, negotiation memoranda, and other subcontract documentation.
- Prepare organizes and maintains subcontract records and files to document subcontract performance and compliance.
- Hold subcontractor(s) accountable to include on time review and approval of plans, procedures, materials, equipment, schedules, submittals, daily reports, documentation of technical direction provided, communications, change control information, licenses, certifications, permits, training, and/or modifications to the subcontract requirement(s).
- Review subcontractor invoices for accuracy of work performed, work progress, and compliance with rates and other subcontract provisions.
- Compile and analyze subcontractor financial accruals and projections to ensure accurate reporting and control of subcontractor costs.
- Complete subcontract closeout activities.
QUALIFICATIONS REQUIRED:
- 2-5 years Subcontract/Contract/buyer experience with Government projects.
- Knowledge of FAR/DFAR regulations Procurement of Services.
- Ability to interpret technical contractual requirements.
- Basic to working knowledge of subcontracting concepts (types, terms & requirements) and Federal Acquisition Regulations.
Skills and Abilities:
- Solid organizational, multi-tasking and time-management skills
- Strong client-facing and teamwork skills
- Strong interpersonal and leadership skills
- Comfortable working in a fast-paced environment
- Must have strong written and verbal communication skills
- Must be able to work effectively with word processing, spreadsheet, planning, and email management software.
WORKING ENVIRONMENT:
Primarily office environment located in Los Alamos, New Mexico. Occasional site visits may be required in and around Los Alamos to meet with and observe subcontractors at the job site.
Proof of citizenship will be required as a condition of employment.
Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.
North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.
North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.
Proof of citizenship will be required as a condition of employment.
Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.