Location: Fairbanks, Alaska
Title: Administrative Assistant
Schedule (FT/PT): Regular Full Time
Travel Required: No
Clearance: Ability to Obtain
North Wind Site Services is focused on providing engineering, program management, environmental remediation services including investigation and characterization, environmental restoration, unexploded ordnance/military munitions response (MMRP), regulatory public involvement services, environmental compliance, logistics, and records and facility management.
POSITION PURPOSE:
The Administrative Assistant supports the installation waste management program by taking phone calls, recording waste pick-up and container drop off requests, performing clerical and filing duties, tracking manifests, organizing data, creating spreadsheets, creating reports from government waste tracking systems, maintaining office cleanliness, meeting and greeting walk-in customers, interfacing with client to answer document and records requests, and coordinating with other members of the Hazardous Waste Center crew.
In the spirit of North Wind’s safety-first culture, the Administrative Assistant will be expected to perform their duties in a manner consistent with applicable OSHA, DOT, and RCRA regulations, established North Wind Safety policies and programs, and the project Accident Prevention Plan (APP).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Generate reports from government databases.
- Answer phone and route phone calls and/or take messages.
- Greets walk-in customers.
- Schedules and coordinates meetings.
- Perform general clerical duties.
- Assists in generating and creating monthly, quarterly, and annual deliverables.
- Data entry.
- Performs filing and recordkeeping tasks
- Strict adherence to safety program requirements.
- Provide excellent customer service and client relations.
- Maintenance of work area cleanliness.
- Maintain a level of professionalism at all times.
- Abide by company drug-free policy including a prohibition on cannabis usage.
- Accomplish assigned tasks with minimal supervision and adapt to changing priorities.
- Creation of documents including PDFs, Word documents, and spreadsheets.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
- Maintains office and facility cleanliness.
- Other duties as assigned by the Site Supervisors and Project Manager.
MINIMUM QUALIFICATIONS:
Education and Experience:
- Must possess a high school diploma.
- At least 1-year experience as an administrative assistant.
Skills and Abilities:
- General computer skills, including the ability to learn waste tracking software (ESSOH-MIS).
- Highly proficient with common software such as Microsoft Office (including Outlook, Excel, Word, Power point), Adobe Acrobat, and an understanding of databases.
Special Requirements
- Possess or be able to obtain a 40 Hour HAZWOPER certification immediately upon employment.
- Possess a valid driver’s license.
- Applicants are required to have nothing on record that would prohibit them from gaining access to military installations nor government computer systems (ESSOH-MIS).
- Employment is contingent on passing background checks to obtain access to installation. Employment may also be contingent on ability of applicant to pass background check for DOD CAC card issuance for access to government computer systems.
- Pass pre-employment background checks and drug screening for substances considered illicit at the federal level (including Cannabis and its derivatives).
PREFERRED QUALIFICATIONS:
- Proficiency with government-provided ESSOH-MIS database
- Local Hire preferred.
PHYSICAL DEMANDS:
- Must be able to perform light physical labor including kneeling, standing, walking, lifting up to 20 lbs.
WORKING ENVIRONMENT:
The position will require work to be primarily performed indoors in an office environment and occasionally in a warehouse or field environment.
North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.
North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.
Proof of citizenship will be required as a condition of employment.
Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.