Location: Birmingham, Alabama
Title: Contracts Administrator
Schedule (FT/PT): Regular Full Time
Travel Required: Yes (0-25%)
Clearance: Ability to Obtain

For over 25 years, North Wind Group (North Wind) and its subsidiary companies have been influencing the future of, and aiming to be the nationwide small business leader in, the engineering, environmental, construction, IT/cyber, facility operations, and professional service industries. North Wind allows its employees to develop creative and practical solutions to complex problems, while accomplishing its mission of delivering quality results safely, on time, and on budget, for every project. Our mission is accomplished through forward-thinking, advanced technology services, and our cultivation of a diverse and inclusive workplace.

North Wind recognizes our biggest asset is our employees. Our success is a direct result of the hard work, skills, expertise, and unique perspectives and talents that each of our employees bring to North Wind. We are looking for exceptionally talented, motivated, and dynamic individuals to join the North Wind team – not only to support our mission but be an integral part of our continued success.


A Contracts Administrator is responsible for the day-to-day administration and support of a portfolio of Prime Contracts with Federal, non-Federal, and/or Commercial Clients for a North Wind company or companies.


  • Reviews solicitations and prepares routine response for proposals, bids, and contract modifications.
  • May prepare simple requests for proposals.
  • Analyzes contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedure.
  • Drafts and negotiates simple contractual instruments commensurate with skills and grade level.
  • Understands and implements contract policy and practice in day-to-day actions.
  • Ensures contract review, approval, and execution in accordance with corporate and/or business unit guidelines.
  • Prepares and administers routine/basic correspondence, negotiation memoranda, and contract documentation to ensure timely and coordinated submittal.
  • Prepares, organizes, and maintains contract records and files documenting contract performance and compliance.
  • May conduct research to support contract audit and or facilitate business unit contracting trends.
  • Performs contract set up, administration, and closeout activities including data entry, paperwork processing using various corporate and enterprise softwares.
  • Assists mid- to high-level contract professionals in working with internal or external business teams on issues and developments relative to assigned contracts.
  • Review and understand basic Statement of Work and relationship to contract deliverables and can communicate this to project team members.
  • Assists in the contract change control process including data entry and coordinating with other functional departments like Project Controls, Accounting, Subcontracts & Procurement, Operations, and Legal.
  • Able to read, research, and develop a basic understanding of laws, regulations, and contract concepts and their relationship to contract administration and management.
  • Have a general understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.


  • May be assigned additional team responsibilities that support all team members.
  • May mentor and train less experienced professionals.

Education and Experience:

  • Associate Degree with at least two years of experience in contract administration and management responsibilities; federal experience preferred over commercial experience.
  • Degree should be in business, accounting, management, or similar discipline.
  • Bachelor’s Degree may be used to offset contracts management experience.

Skills and Abilities:

  • Ability to draft simple, routine contractual instruments and correspondence.
  • Working knowledge of corporate policies and procedures applying critical thinking towards procedure/policy implementation.
  • Working knowledge of contracting concepts, Uniform Commercial Code, Federal Acquisition Regulation and its supplements, applicable public contract acquisition law and regulations, and applicable international contract law.
  • Strong to excellent analytical and communication skills.
  • Good presentation, leadership, and team-building skills.
  • Ability to use Microsoft Office and Adobe
  • Use of independent judgment and creativity applied to resolution of contract issues.
  • Emerging ability to excel in a professional, fast-paced environment.

Special Requirements:
Some overtime and/or after local business hours work due to time zone support.

This position is a sedentary role. While performing the duties of this job, the employee will be sitting for long periods of time but may also be required to stand, walk, and communicate with others.

Indoors, temperature controlled.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.